Your email and corporate files are critical sources of information, communication, transactions and decision analysis. If any of these are lost or deleted, business and credibility could be affected and your company could be exposed to legal risk.
Businesses gain peace of mind with the knowledge that their vital information is stored in a secure and manageable location. In addition, with MailInsights reports you can identify and address potential business issues such as security breaches, legal risks and productivity issues by extracting key data from your archive.
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GFI Archiver works seamlessly with your email
GFI Archiver works alongside Microsoft Exchange, Office 365ô, Google Apps and other email servers to copy all sent and received emails to a separate server. This allows you to free up space on your email server for increased performance, while providing excellent scalability and reliability for your archive storage. Storage costs are significantly reduced with Single Instance Storage (SIS), which stores only one copy of an email sent to multiple recipients and compresses attachments.
Archiving, not just for email
The File Archive Assistant (FAA) allows users to do the following without interrupting workflow: share files and folders, automatically synchronise files between machines, automatically store files in a central archive and keep a complete history of files. GFI Archiver is also capable of archiving calendar entries from your mail server. FAA allows you to have your own corporate shared storage space without using a third party online storage provider. So your files never leave your company.
Help with legal compliance and e-discovery
By setting storage times in GFI Archiver, you can provide audit trail functionality for all corporate emails and files. This will allow you to meet regulatory compliance requirements, such as Sarbanes-Oxley (SOX), the Freedom of Information Act (FOIA) and more. Under these laws, public companies must prove that their internal controls and audit trails are sound and that their processes are capable of producing certified correct data.
Users can view their history at any time
The easily accessible, stub-free central solution means better Exchange Server performance and there is little need to impose mailbox size limits on the user. Integration with Outlook means that users can have seamless, real-time access to the central repository alongside their current emails - whether they are in the office or on the move.
Identify business issues from your email archive data
GFI Archiver's MailInsights reporting module can help you extract key data from your email archive. Pre-configured reports in the dashboard allow you to :
- Gauge the overall mood and performance of employees based on email content
- Find out who is using shared storage for inappropriate files
- Who is using inappropriate language in emails
- Identify users who are sending emails to recruitment companies
- Who is providing information to your competitors
The full range of GFI software is available on this site.